CMC is pleased to announce our new FAQ page, where you can find out how to get involved in CMC work and how to make suggestions for revisions to the various resources we maintain:
The October RDA Toolkit update was published on Tuesday, October 18, 2016. This update consisted largely of corrections, revised examples, and Fast Track changes from the RSC as outlined in document RSC/Sec/5 available at the RSC website. The synchronization work that began in August continues now with the harmonization of glossary terms, relationship designators and their definitions in RDA instructions and appendices.
The RDA Toolkit is in the initial stages of the RDA Toolkit Restructure and Redesign Project. As part of this project, RDA Toolkit user stories are being collected. Please consider contributing your stories here.
Just a reminder, too, that the link to the Best Practices Supplements that are accessible via the MLA CMC website has been changed. The new link text ishttp://www.musiclibraryassoc.org/resource/resmgr/BCC_RDA/Supp_RDA_Best_Practices.pdf.
While none of the changes in this update are specific to music, there are a few changes worth noting. RDA instruction 188.8.131.52 (Recording Mode of Issuance) now points to a list of terms rather than a table of terms and definitions. RDA 184.108.40.206, 2nd paragraph (Illustrative Content: Scope) makes changes regarding illustrative material: excluding “tables containing only words and/or numerical data,” and removing the instruction to “disregard illustrated title pages, etc. and minor illustrations.” There are several changes to chapter 17 (General Guidelines for Recording Primary Relationships). Finally, clarification regarding surnames of Dutch origin has been added to Appendix F.11.3 (Recording Surnames that Include an Article or a Preposition).
The update also included changes to several LC-PCC Policy Statements, summarized in this document available at the LC website.
The August 9, 2016 release of the RDA Toolkit contains content updates, corrections, revised examples and other Fast Track changes from the RSC. These changes are described in detail in two RSC documents available at the RSC site: RSC/Sec/3, which describes Fast Track and other changes, and RSC/Sec/4, which outlines revisions made to support the development of RDA Reference and the RDA Toolkit Glossary. Background information on these latter changes can be found in the document RSC/Chair/17, also available at the RSC site. The list of changes to LC-PCC Policy Statements can be found at the Library of Congress website.
The link to the Best Practices Supplements that are accessible via the MLA CMC website has been changed. The new link text is http://www.musiclibraryassoc.org/resource/resmgr/BCC_RDA/Supp_RDA_Best_Practices.pdf.
Music-related Changes in the August Toolkit Release
Designation of edition (220.127.116.11, 3rd paragraph, line b): In the scope, the former text “a particular voice range or format of notated music” has been split into separate list items.
Identifiers (18.104.22.168, 2nd paragraph): The last category of identifiers has been revised to refer only to notated music. Issue numbers for audio recordings are covered under the second category (“other identifiers assigned by publishers”).
Publisher’s Number for Notated Music (2.15.2) and Plate Number for Notated Music (2.15.3): The revised element names clarify that these elements refer only to notated music. Instructions and glossary entries have also been updated.
Recording Medium of Performance (22.214.171.124): The scope contains a new second paragraph that refers to 7.21 for guidelines on recording the medium of performance of musical content. The related last paragraph of 126.96.36.199 has been deleted.
Indeterminate Medium of Performance (188.8.131.52.3): The instruction for “Some Instruments, etc. Unspecified” has been revised to specify use of “unspecified,” dropping “or a similar term” from the instruction.
Appendix I: Terms added or revised include remix artist, casting director, audio producer, audio engineer, mixing engineer, recording engineer, DJ, dubbing director.
Other Revisions of Interest from the RDA Reference/Toolkit Glossary Development
Encoding format (184.108.40.206): The vocabulary lists for encoding formats have been removed from the instruction.
Generation (220.127.116.11): Vocabulary from separate element sub-types (including audio recordings, digital resources, microforms, motion picture films, videotapes) have been merged into a single vocabulary list. Instructions pertaining to all of the element sub-types have been deleted.
Illustrative Content (18.104.22.168): The list of terms no longer includes the term “music.”
Layout (22.214.171.124): The vocabulary for tactile music notation has been subsumed into a single list of terms for layout.
Material (126.96.36.199): The term “magnetic particles” has been added to the list of base materials.
Production Method (188.8.131.52., Exception): An exception has been added for instructions on using the terms “holograph,” “manuscript,” and “typescript.” Production Method for Manuscript (3.9.2) has been deleted.
Aspect Ratio (7.19): The previous instructions for Aspect Ratio referred to both numerical and textual values. Aspect Ratio (7.19) is now used only for the numerical ratio. A new element, Aspect Ratio Designation (184.108.40.206), records a general term indicating a range of ratios (e.g., “wide screen,” a term covering ratios of 1.5:1 or greater).
Sound Content (7.18): The scope of Sound Content has been revised to note the absence of sound and is no longer tied to a resource “other than one that consists primarily of recorded sound.”
Changes to LC-PCC Policy Statements
LC-PCC PS 220.127.116.11.1: provides guidance on recording serial numbers for musical works.
LC-PCC PS 18.104.22.168.3: Updates the link to Thematic Indexes Used in Library of Congress NACO Authority Files
LC-PCC PS 22.214.171.124.1: This policy statement was deleted because the instruction was removed from RDA.
Shortly after the 2015 annual meetings of the Music Library Association and the Music OCLC Users Group in Denver, MLA President Michael Rogan and (then) MOUG Chair Bruce Evans empaneled a joint task force with the following charge:
“Investigate OCLC’s WorldCat Discovery Services to determine if it will be sufficient to meet the needs of music users. If the Task Force determines that WorldCat Discovery Services is not sufficient, it will recommend a course of action to petition OCLC to continue to provide the FirstSearch interface for WorldCat after December 31, 2015. It will also recommend a course of action to petition OCLC for specific improvements to WorldCat Discovery Services to meet the needs of music users.”
The Joint MLA/MOUG OCLC Search and Discovery Task Force submitted its report to both Boards in May 2016. With only very minor revisions, it was ratified by both Boards. We owe the Task Force our immense gratitude for successfully fulfilling their charge and producing such an excellent and thorough report, which will provide a framework for seeking these improvements for years to come.
Last week, the report (available here) along with a cover letter (available here) was sent to select OCLC management staff, including CEO Skip Prichard. As of this writing, we have already received a response from Mary Sauer-Games, Vice President, Global Product Management, who states the following:
“The OCLC Search and Discovery Task Force Report is particularly timely, given the recent announcement that we will build a new version of FirstSearch. That new version will deliver the full-featured WorldCat searching valued by many FirstSearch users, including expert searchers in the music library community. Your recommendations will be helpful as we move forward with that product, as well as enhancements to search features in WorldCat Discovery. Several of your recommendations have also been requested by other community members and are already under consideration and prioritization by our WorldCat Discovery team.”
The full announcement from OCLC regarding the new version of FirstSearch is available here.
The MOUG Board plans to meet with select OCLC staff during its Board meeting in Columbus, Ohio early next month, with the objective of following up on this response in more detail. We are encouraged by this immediate response from OCLC and hope that it, like the decision regarding a renewed life for FirstSearch, reflects a growing awareness of all users’ needs. MLA and MOUG will continue both to advocate strenuously for these improvements and to work in cooperation with OCLC toward solutions that work for the music community.
Please don’t hesitate to contact Michael or myself with any questions or comments.
Casey A. Mullin
Michael J. Rogan
I will be posting a link to some extensive notes about happenings at ALA Annual of interest to folks interested in all things encoding standards. But until then I wanted to share the news that MLA’s three MARC proposals were approved by the MARC Advisory Committee to move forward to the MARC Steering Group.
The three proposals in question:
- 2016-09: Recording Distributor Number for Music and Moving Image Materials in the MARC 21 Bibliographic Format
- 2016-08: Redefining Code Values in Field 008/20 (Format of Music) in the MARC 21 Bibliographic Format
- 2016-07: Defining Subfield $3 in Field 382 of the MARC 21 Bibliographic Format
Thanks very much to everyone who worked on the proposals or provided feedback!
My notes will also include further details on the MAC discussions about many of the discussion papers and proposals put forward by other organizations that are likely to be of interest to music folks.
While changes to the music RDA best practices have been regularly reported here, music-specific changes to RDA itself have not been systematically reported. We hope to do more of that!
LC provides summaries of RDA changes on its RDA information page (https://www.loc.gov/aba/rda/index.html). Links to the summaries of the annual RDA update changes and summaries of changes to the LC-PCC Policy Statements will be found there. The most current version of the policy statements may be accessed via the RDA Toolkit (http://access.rdatoolkit.org/then click on the “Resources” tab) – no subscription is required.
This brief summary of music-specific changes to RDA is based in part on a presentation given by Kathy Glennan at the recent BIBCO Operations Committee meeting (https://www.loc.gov/aba/pcc/documents/OpCo-2016/RDA-Changes-through-April%202016.pdf)
In all, the April Toolkit update included 71 fast track additions or changes and 190 changes to RDA. Music-related changes include:
- Added terms for production method (RDA 126.96.36.199): Terms now emphasize the method rather than the end product. The terms “burning,” “printing,” and “stamping” (optical discs) have been added.
- Reworked instructions relating to number of musical works (RDA 6.16): More specific information is provided about recording numeric designations and captions.
- Reworked instruction relating to AAPs for musical works (RDA 6.28, 6.29): guidance is provided for using “Selections” when applicable (RDA 188.8.131.52; 184.108.40.206.4); as a result, RDA 220.127.116.11 has been deleted. The two lists for additions to AAPs in RDA 18.104.22.168 have now been consolidated; as a result, RDA 22.214.171.124.1 has been deleted.
- Musical works with generic titles (RDA 126.96.36.199.2.1 & RDA 188.8.131.52.2.2): Though new alternatives have been added for the choice the language of the preferred title term and the use of singular/plural, the policy statements retain previous practices with regards to using English and when to use singular and plural – so there’s no change in practice for most users of LC-PCC PS and the MLA Best Practices.
- Musical works with parts that are both numbered and titled: Both pieces of information are now recorded as part of the preferred title (RDA 184.108.40.206.1.3)
- Definitions for the production methods “burning,” “printing,” and “stamping” have been added.
The April 12, 2016 release of the RDA Toolkit included a few revisions to MLA’s Best Practices and the supplements.
BP 220.127.116.11 now includes a recommendation to record the type of corporate body in all cases, whether or not the term is used as a qualifier in the authorized access point. Generally the LCSH term “Musical groups” for performing ensembles is used (note the use of the plural for “groups”) and the term’s source is recorded in subfield 2.
BP 18.104.22.168 now includes guidance for cases of doubt as to whether the preferred name for a performing group conveys the idea of a corporate body. In such cases, an addition for the type of corporate body is made as instructed at RDA 22.214.171.124 (and also RDA 126.96.36.199). A qualifier such as “Musical group” in not added simply to bring out the musical aspect of the corporate body.
Supplement 1 now includes values for audio cartridge (e.g., 8-track) in the chart. Supplement 1 has also been revised to clarify the non-RDA terms to which “without $2 rda” applies.
Thanks to all who were involved in this effort.
Over the years you may have followed the progress of ProMusicDB, a rights-management tool and resource that was designed to , among other things, help musicians register their involvement with specific performances and recordings. The project has the potential to generate identifiers that would give music catalogers and archivists very specific ways to distinguish recordings to the track and take level. It also allows musicians to self-register and has the potential to become a resource as a way to identify musicians who might not have had the profile to have been set up in one of the larger authority files.Because of its potential several in MLA and the Encoding Standards Subcommittee have taken a special interest its development.
ProMusicDB, like many other start-ups efforts, has taken some time to mature, but I’m happy to share a report from Christy Crowl at the link below that announces the milestone that they have begun accepting registrations, and summarizes some other work underway.
I’d like to thank Kimmy Szeto and Lisa McFall who have been involved with Christy Crowl since near its inception to support the ProMusicDB effort.
The agenda for the two Cataloging and Metadata Committee business meetings is available at the following link:
Everyone is welcome to attend. Please join us!
The final report of the Genre/Form Task Force is available. Thank you to this long-enduring group for their work to develop the music portion of the Library of Congress Genre/Form Terms!