RESULTS

Vocabularies Annual Report: 2020

Report title: Annual Report, July 1, 2019-June 30, 2020 Submitted by: Rebecca Belford Group Name: Vocabularies Subcommittee, Cataloging and Metadata Committee Special Office: ALA Subject Analysis Committee (SAC) Liaison Group Members Rebecca Belford, Chair (2022) Anne Adams (2023) Ann Churukian (2024) Patty Falk (2024) Jenée Force (resigned 2020) Joshua Henry (2021) Mary Huismann (2024) Marty Jenkins (2021) Jeff Lyon (2020) Leonard Martin (2023) Allison McClanahan (2023) Jennifer Olson (2023) Treshani Perera (2022) Kyle Shockey (2021) Tracey Snyder (2024) Mark Scharff, NACO Music Project Coordinator (2025) Beth Iseminger, SACO Music Funnel Coordinator (2025) Nancy Lorimer, SACO Music Funnel Coordinator (2020) Maarja Vigorito, Library of Congress Representative Jay Weitz, OCLC Representative Previous Goals Continue with defined project list for LCGFT (recordings and moving image projects in particular) and LCMPT (areas identified by best practices revisions) (goal area: value of the profession; MLA FY action 19-20, “Engage with Other Fine Arts Professional Organizations”)

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Encoding Standards Annual Report: 2020

Annual Report, July 1, 2019-June 30, 2020 Submitted by: Karen A. Peters, Chair Group Name: Encoding Standards Subcommittee Special Offices: ALA MARC Advisory Committee (MAC) Liaison, ALA Metadata Interest Group (MIG) Liaison, [RDA/MARC Working Group] Group Members Karen Peters (Chair, 2019-2023) Jim Alberts (2023) Margaret Corby (2020) Ethan D’Ver (2023) Matt Ertz (2021) Chelsea Hoover (2022) Rahni Kennedy (2023) Nancy Lorimer (2020) Jeff Lyon (2024) Rebecca McCallum (resigned 2020) Casey Mullin (resigned 2020) Felicia Piscitelli (2021) Tomoko Shibuya (2022) Amy Strickland (2022) Damian Iseminger (LC Representative) Jay N. Weitz (OCLC Representative) Previous Goals Continue to monitor and participate in MARC development—particularly in light of upcoming implementation of 2020 RDA (currently beta RDA)–and communicate any needs for best practices or other documentation to help music catalogers implement changes to MARC (Goal area: Value of the Profession) The Chair served as MLA’s representative to the MARC Advisory Committee (MAC), attending MAC’s meetings

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Content Standards Annual Report: 2020

CURRENT ROSTER Keith Knop (Chair, 2020-2024) Mary Huismann (Chair, 2016-2020) Linda Bagley (2024) Benjamin Barba (2022) Kristi Bergland (2021) Janice Bunker (2022) Ann Churukian (2020) Reed David (2024) Patty Falk (2020) Monica Figueroa (2021) Ivan Kaproth-Joslin (2023) Kevin Kishimoto (2020) Anna Alfeld LoPrete (2020) Charles Peters (2023) Jacob Schaub (2024) Hannah Spence (2023) Michelle Urberg    (2021) Casey Mullin (BIBCO Music Funnel Coordinator) Christopher Holden (Library of Congress Representative) Jay Weitz (OCLC Representative) LIST OF PREVIOUS GOALS AND PROGRESS MADE Manage the chair transition that will take place following the MLA 2020 meeting (Goal area: Organizational Excellence, Value of the Profession) Outgoing chair Mary Huismann met in person with Keith Knop at the Norfolk meeting to discuss the state of current and future projects, created a shared transition documentation folder, and notified CC:DA chair Amanda Ros and ALA Publishing representative Jamie Hennelly of the transition. Mary Huismann completed work on a

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SAC: ALA Annual Report 2020

Vocabularies Subcommittee Report: ALA Summer 2020 Virtual Business Meetings Reported by Rebecca Belford (Oberlin College & Conservatory), Chair, MLA CMC Vocabularies Subcommittee CaMMS Subject Analysis Committee (SAC) SAC met virtually on June 19, 2020, with Brian Stearns chairing. Unlike the traditional ALA meetings, there was no presentation, only a business meeting. Topics included:   Best Practices for Recording Faceted Chronological Data in Bibliographic Records This document was created by a task group, led by Casey Mullin, within the SAC Subcommittee on Faceted Vocabularies (SSFV); see SSFV summary for additional details. The document will be iterative, and an ongoing tool. SAC discussed where to house the document in addition to the ALA Institutional Repository (SAC or SSFV sites), and how to maintain and communicate version control–perhaps numbered versions with have a stable URL to the most recent, similar to MLA’s Best Practices documents. SAC also discussed the process for gathering feedback,

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Encoding Standards: ALA Annual Report 2020

MARC Advisory Committee (MAC) Meetings, June 30-July 2, 2020   Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee     June 30, 2020 Meeting, 10:30-12:30 EDT   Chair Matthew Wise began the meeting and explained the ground rules for this set of virtual meetings, the first ever such MAC meetings, which were held via WebEx. After MAC members introduced themselves, minutes from the January 2020 meeting at ALA Midwinter were approved, and it was noted that there have been no fast track changes since that meeting.   Proposal No. 2020-04, “Defining a New Subfield for Illustrative Content in Field 340 of the MARC 21 Bibliographic Format,” was introduced by Jodi Williamschen on behalf of NDMSO. The proposal defines $p for the stated purpose.   Applicable to other papers as well as this one, Thurstan Young brought up the issue of whether $0 or $1 (Real World Object) is

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CC:DA: ALA Annual Report 2020

Committee on Cataloging: Descriptive Access (CC:DA): July 9, 13, and 15 Report by Keith Knop (University of Georgia), Chair, Content Standards Subcommittee The Association for Library Collections & Technical Services (ALCTS) Committee on Cataloging: Description and Access (CC:DA) held its first virtual meeting, split up into three sessions on July 9, 13, and 15, 2020. A hybrid virtual/in person meeting had been proposed for ALA Midwinter, but that meeting will now also be virtual only. CC:DA Chair Amanda Ros opened the first session with a report on activities of the committee since the last meeting. Six task forces were active, including the Task Force on the “Proposal on Changing Procedural Guidelines for Proposed New or Revised Romanization Tables” to be discussed later in the session. The Cataloging Code of Ethics Feedback Task Force, formed at ALA Midwinter, was still in preliminary stages due to the pandemic. The full chair’s report

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Vocabularies Subcommittee: MLA Report 2020

Music Library Association Cataloging and Metadata Committee: Vocabularies Subcommittee (VS) Business Meeting MEETING SUMMARY   Friday, February 28, 2020, 1:30pm – 2:55pm, Salon H, Hilton Norfolk The Main, Norfolk, VA   Present: Rebecca Belford (chair), Anne Adams, Joshua Henry, Beth Iseminger (for Nancy Lorimer, SACO Music Funnel Coordinator), Damian Iseminger (for Maarja Vigorito, Library of Congress representative), Marty Jenkins, Jeff Lyon, Leonard Martin, Allison McClanahan, Jennifer Olson, Treshani Perera, Mark Scharff (NACO Music Project Coordinator), Kyle Shockey, Jay Weitz (OCLC representative)   Music Toolkit test case report (Jeff Lyon) Jeff gave a short summary of Brigham Young University’s experience analyzing their bibliographic records for music formats in preparation to running the OCLC Music Toolkit on the full file. Highlights of their subject heading analysis: 35,000 unique subject headings, which represented 85% of the headings in the catalog, with a long tail for the remaining headings. They also found 6,582 unique

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Encoding Standards Subcommittee: MLA Report 2020

Minutes, Cataloging and Metadata Committee Encoding Standards Subcommittee Business Meeting February 27, 2020, 3:30-4:55 PM Salon H, Hilton Norfolk The Main, Norfolk, VA   Agenda: http://cmc.blog.musiclibraryassoc.org/2020/02/13/encoding-standards-subcommittee-2020-business-meeting-and-agenda/ Members in attendance: Karen Peters (Chair), Jim Alberts (taking notes), Margaret Corby, Ethan D’Ver, Matt Ertz, Rahni Kennedy, Casey Mullin, Tomoko Shibuya, Amy Strickland, Damian Iseminger (LC representative), Jay Weitz (OCLC representative). Members not present: Chelsea Hoover, Nancy Lorimer, Felicia Piscitelli. 1) Welcome and Introductions The Chair welcomed attendees to the meeting and asked the Subcommittee members to introduce themselves. 2) Adjustments to the Agenda None. 3) ESS Chair’s Report (Peters) The Chair briefly outlined items of particular note from ALA Annual 2019 and Midwinter 2020 (see the Agenda for pertinent links); acknowledged new (since the last meeting) Subcommittee members Jim Alberts, Ethan D’Ver, Rahni Kennedy, and Casey Mullin; and thanked outgoing Subcommittee members Margaret Corby, Nancy Lorimer, and Casey Mullin for their past

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Content Standards Subcommittee: MLA Report 2020

Music Library Association Cataloging and Metadata Committee (CMC) Content Standards Subcommittee (CSS) Business Meeting Saturday, February 29, 2020, 11:00-12:25 pm Salon H Hilton Norfolk The Main Norfolk, VA   Members present: Mary Huismann, Ben Barba, Kristi Bergland, Linda Blair, Janice Bunker, Ann Churukian, Patty Falk, Ivan Kaptroth-Joslin, Kevin Kishimoto, Anna LoPrete, Chuck Peters, Hannah Spence   Members not present: Monica Figueroa, Chris Holden, Anna LoPrete, Rick McRae, Michelle Urberg   1. Welcome & introductions (5 min.) The Chair welcomed members and audience observers and reminded everyone of the “Conduct during meetings” statement from the CMC Handbook. Two additions were made to the agenda: Addition of agenda item 3c Document with examples for agenda item 7c. 2. Chair’s Report (Huismann) (10 min.) a) Membership New members since last year: Ivan Kaproth-Joslin Keith Knop Chuck Peters Hannah Spence Several members rotating off CSS this year: Ann Churukian Patty Falk Kevin Kishimoto Anna

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SAC: ALA Midwinter Report 2020

Philadelphia, PA, January 25-27, 2020 Reported by Rebecca Belford (Oberlin College & Conservatory), Chair, MLA CMC Vocabularies Subcommittee Reports from: Faceted Subject Access Interest Group Authority Control Interest Group Technical Services Managers in Academic Libraries Interest Group (“Medium Heads”) Heads of Cataloging Departments Interest Group Subject Analysis Committee (SAC) Subject Analysis Committee: Subcommittee on Faceted Vocabularies (SSFV) Faceted Subject Access Interest Group (ALCTS CaMMS) January 25, 2020 Three presentations followed a brief update from the FAST Policy and Outreach Committee (FPOC). “FAST: Finding the Future of Subject Access at the British Library” (Caroline Kent, British Library) The British Library (BL) team (Alan Danskin, Caroline Kent, Janet Ashton) began its exploration of FAST (Faceted Application of Subject Terminology) as part of a review to identify cataloging efficiencies. FAST emerged as a means to get terms from an internationally recognized controlled vocabulary into the catalog where otherwise there are no current subject

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MAC: ALA Midwinter Report 2020

ALA Midwinter Meeting 2020, Philadelphia Report by Karen Peters (Library of Congress), Chair, Encoding Standards Subcommittee MARC Advisory Committee Meetings (January 25 and 26) Agenda: http://www.loc.gov/marc/mac/mw2020_age.html Over the course of two meetings, the MARC Advisory Committee (MAC) considered two proposals and seven discussion papers. Two of the discussion papers deal with changes in MARC that will be needed to accommodate new RDA elements introduced as part of the RDA Toolkit Restructure and Redesign Project (“beta RDA”), while one of the proposals and several of the discussion papers have their genesis in issues related to the development of BIBFRAME and the process of converting or migrating data between BIBFRAME and MARC. Both proposals passed unanimously; the future of the discussion papers is unknown at present. Prior to consideration of the 9 papers, brief mention was made of two fast-track proposals approved by the MARC Steering Group after the ALA Annual 2019

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CAPC and CC:DA: ALA Midwinter Report 2020

Philadelphia, PA, January 24-27, 2020 Reports from: OLAC Cataloging Policy Committee (CAPC) RDA Pre-Conference RDA Update Forum RDA Linked Data Forum PCC At Large Meeting PCC Participants Meeting ALCTS Committee on Cataloging: Description and Access (CC:DA) Reported by: Mary Huismann (St. Olaf College), Chair, Content Standards Subcommittee OLAC Cataloging Policy Committee (CAPC) The OLAC CAPC meeting was held on Friday, January 24, 2020. The majority of the meeting was devoted to liaison and task force reports; since these reports will be published in the March issue of the OLAC Newsletter only selected highlights appear in this report. The 2020 OLAC Conference, celebrating OLAC’s 40th anniversary, will be held in Columbus, Ohio, October 14-17, 2020. The conference host is OCLC, and most meeting sessions will be held at OCLC. CAPC is seeking candidates for full member (2 year) and intern (1 year) positions. CAPC is also seeking a new chair because

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