RDA Toolkit and MLA Best Practices update

The February 9, 2016 release of the RDA Toolkit included a variety of revisions to MLA’s Best Practices and the supplements.

 BP 1.7.5 now includes recommendations related to typographical devices used as separators (as in Colchester · Essex · England) and symbols that cannot be reproduced (such as the four symbols that form the title of Led Zeppelin’s otherwise untitled fourth album).

 BP 2.3.1.7 now includes guidance applicable to scores bearing a stated voice range.

 BP 2.3.2.8.1 now includes guidance for how to treat a phrase that introduces a medium of performance (as in “with an accompaniment for a violin”).

 BP 2.4.1.1 now includes an example of an audio recording bearing a statement of responsibility for the performer and a separate statement of responsibility for the composers.

 BP 2.8.4 now includes guidance on when to treat a trade name as a series title instead of a label name.

 BP 2.15 now includes an example of a two-disc audio recording with consecutive numbers encoded in two separate 028 fields and an example of a two-disc audio recording that also has a truncated set number encoded in its own 028 field. AACR2 practitioners will recall that previous practice was to ignore a truncated set number (such as NI 5885/6) and only record the individual numbers (NI 5885 and NI 5886). Now all three numbers should be recorded in separate 028 fields utilizing $q.

 BP 3.16.4 and BP 3.19.3 and the supplements now clarify through examples that $2 rda should only be used in 3XX fields whose terms conform to vocabularies within RDA.

 In other chapter 3 news, the supplements now consistently show that the playing speed of a Blu-ray audio disc should be coded as “z” in 007/03. In the table of values and encodings for audio carriers, brackets have been removed for all terms. Most are now found in RDA, and the two that are not found in RDA (“Blu-ray audio” and “PVC”) are supplied without brackets and without $2 rda. Values and encodings have been added for streaming audio.

 BP 7.20 now contains guidance on encoding format of music (in 008/20 and 006/03) and music parts (in 008/21 and 006/04) as well as guidance applicable to a composer’s sketches. This BP now recommends utilizing the relatively new MARC field 348 to encode format of notated music once it has been approved for use in OCLC. Score catalogers should incorporate this into their workflow, taking advantage of constant data records and macros. While this will necessitate added effort on the part of score catalogers, implementation of the 348 field will make format of notated music immediately machine-actionable. This is a separate data element from the solely human-readable text strings recorded to satisfy the extent of notated music element in RDA 3.4.3, which itself is expected to be overhauled in the coming years. Stay tuned.

 BP 11.13.1.2 now includes examples of different qualifiers used in the authorized access points for musical groups with the same name.

 Typos and other minor errors were corrected in both the BPs themselves (accessible only via the RDA Toolkit) and in the supplements (accessible via the MLA CMC website).

 Thanks to all who were involved in this effort.

RDA Toolkit and MLA Best Practices update

The October 13, 2015 release of the RDA Toolkit included minimal revisions to MLA’s Best Practices.

One revision affects 2.15.3 (Plate Number for Music). When a plate number on a score has an additional number (often after a dash) corresponding to the number of pages or plates, it is to be recorded as part of the plate number instead of ignored. The plate number may optionally also be recorded without this additional number. For example:

028 22 23009-11 $b Carl Fischer

028 20 23009 $b Carl Fischer

Further revision was done to 7.13.3 (Form of Musical Notation). The August release included new guidance about MARC encoding for multiple designations of form of musical notation as well as new examples. The October release adds new guidance covering details of form of musical notation as well as new examples. There is now sufficient guidance for cases such as chord symbols, chord diagrams, verbal instructions, etc.

Typos and various other errors were corrected both in the BPs themselves (accessible only via the RDA Toolkit) and in the supplements (accessible via the MLA CMC website).

Thanks to everyone who was involved in this effort.

Addendum:

The August release included new guidance for 3.16.3 (Recording Medium) that was not publicized. Recording medium (“optical,” “magnetic,” etc.) should now be recorded as applicable, in MARC 344 $b. As an example, the full array of 34X values for a typical CD with stereo playback is as follows:

344      digital $b optical $g stereo $2 rda

347      audio file $b CD audio $2 rda

RDA Toolkit and MLA Best Practices update

The August 11, 2015 update of the RDA Toolkit included some revisions to MLA’s Best Practices to bring it in line with revisions that were made to the RDA instructions in the April update. Some BPs have been deleted; some BPs have been relocated; some BPs have been renumbered and/or relabeled (see especially the 6.14.2 area); some BPs have been revised. A few additional revisions unrelated to the April update of the RDA instructions were also made to the BPs.

 Highlights of the August 11 update include improved guidance and examples for 2.4.1.1 (Statement of Responsibility—Scope), 2.11 (Copyright Date), and 7.13.3 (Form of Musical Notation). The new guidance at 2.4.1.1 does broaden the scope a bit, and the new guidance at 2.11 restores historic practice for recording the latest phonogram copyright date that can be determined to apply to a resource as a whole.

 Typos and various other errors were corrected both in the BPs themselves (accessible only via the RDA Toolkit) and in the supplements (accessible only via the MLA CMC website). A few new ones were introduced, too, but we’ll get ‘em next time!

 Thanks to everyone who was involved in this significant effort.

RDA and FRBR-LRM news

Gordon Dunsire, chair of the Joint Steering Committee for Development of RDA (JSC), gave a presentation at ALA about the new governance structure of RDA. Transition to the new structure will begin this year and end before 2020. See his slides for more information.

The FR conceptual models (FRBR, FRAD, and FRSAD) are being consolidated into a unified model, tentatively called the FRBR-Library Reference Model (FRBR-LRM), which is expected to be ready for worldwide review in early 2016. See the IFLA paper for more information.

April 2015 RDA Toolkit update and MLA Best Practices

The April 14, 2015 update of the RDA Toolkit brought revisions to several RDA instructions that affect music cataloging. The revisions resulting from the work of ALA and the JSC Music Working Group are listed below. Stay tuned for possible revisions to MLA’s Best Practices (in the August 2015 Toolkit update) as a result of these changes.

As a result of numbering changes and other structural changes associated with these revisions in RDA, several areas in MLA’s Best Practices will be out of sync with RDA until the August 2015 Toolkit update. These are also listed below.

ALA/32: MLA and OLAC successfully advocated for expanding the scope of the statement of responsibility element in RDA Chapter 2. http://www.rda-jsc.org/docs/6JSC-ALA-32-Sec-final-rev-3.pdf

ALA/36: MLA and OLAC successfully advocated for greater clarity in the instructions for recording duration in RDA Chapter 7. http://www.rda-jsc.org/docs/6JSC-ALA-36-rev-Sec-final-rev.pdf

ALA/29 (on “not identified” elements in distribution and manufacture statements): Changes were made to the core element status of several elements in RDA 2.7-2.10, thus bringing an end to what has become known among practitioners as the “cascading vortex of horror.” http://www.rda-jsc.org/docs/6JSC-ALA-29-rev-Sec-final-rev.pdf

MusicWG/4: Revisions to instructions for creating Access Points for Musical Expressions in 6.28.3. This proposal sought to liberalize and rationalize the creation of access points for expressions. http://www.rda-jsc.org/docs/6JSC-MusicWG-4-rev-Sec-final-rev.pdf

MusicWG/5: Revisions to instructions for recording the information for scores and parts bound together in a single physical unit in RDA 3.4.3.2 and 3.21.2.5. http://www.rda-jsc.org/docs/6JSC-MusicWG-5-rev-2-Sec-final.pdf

MusicWG/6: Revisions and reorganization of 6.14, Preferred Titles for Musical Works. The intent of the proposal was to make the process of determining a preferred title for musical works easier to comprehend. http://www.rda-jsc.org/docs/6JSC-MusicWG-6-rev-Sec-final-rev.pdf

MusicWG/7: Abbreviations for the word “number” in part titles. The proposal codified in RDA the current and historical practice of abbreviating “number” or its equivalent in another language, or adding “number” or its equivalent to an unadorned number. http://www.rda-jsc.org/docs/6JSC-MusicWG-7-rev-Sec-final-rev.pdf

MusicWG/8: Revisions to Conventional Collective Titles in 6.14.2.8 and Glossary definitions for Conventional Collective Titles. The proposal removed the closed lists of terms for conventional collective titles and removed the Glossary definitions for these terms. http://www.rda-jsc.org/docs/6JSC-MusicWG-8-rev-Sec-final-rev-2.pdf

MusicWG/9: Additional terms for Base Material and Applied Material in 3.6.1.3 and 3.7.1.3. The proposal added terms and definitions that would cover more of the physical characteristics of sound recordings. This proposal was folded into BL/16 which also revised these instructions. http://www.rda-jsc.org/docs/6JSC-BL-16-Sec-final.pdf

Numbering/Linking/Captioning Changes Resulting from April Toolkit Update:

  • BP 0.2 should now be BP 0.3. Link is needed in RDA 0.3 to what would be BP 0.3.
  • BP 5.3 should now be BP 0.6.6. The link in the BP instruction text should be to LC-PCC PS 0.6.6.
  • BP 6.14.2.4 should now be BP 6.14.2.5.1. The caption should change to “Omissions.”
  • BP 6.14.2.5 should now be BP 6.14.2.5.2.
  • BP 6.14.2.5.1 should now be BP 6.14.2.5.2.1.
  • BP 6.14.2.8.4 should now be BP 6.14.2.8.2. The caption should change to “Complete Works for One Broad or Specific Medium.”
  • BP 6.14.2.8.5 should now be BP 6.14.2.8.3. The caption should change to “Complete Works of a Single Type of Composition for One Specific Medium or Various Media.”
  • BP 6.14.2.8.6 should now be BP 6.14.2.8.4.
  • BP 7.22.1.3 caption should change to “Recording Duration.”
  • BP 7.22.1.5 should now be BP 7.22.1.4. The caption should change to “Duration of Component Parts.”

Deletes Needed Resulting from April Toolkit Update:

  • BP 6.14.2.8.3 should be ignored, as the corresponding RDA instruction no longer exists.
  • BP 6.28.3.3 should be ignored, as the corresponding RDA instruction no longer exists.
  • BP 7.22.1.4 should be ignored.